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Processing Account Customer Payments

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Accounts > Receivable (income) > Cust.Pay

Overview

This guides covers the process of establishing and processing customer payments.

Before proceeding you will need to ensure that you have prebuilt an account and a bank.

Build Account

  1. Click ‘Build Accounts’
  2. Enter an Account Name

Note: This can be anything you like. (General Ledger/Chart of Accounts/Generic Naming)

  1. Select ‘Income’
  2. Click OK to save
  3. Click ‘Back’ to return to the previous page

Build Bank

It’s advised that you build the bank that direct deposits are processed into as well as a ‘Not Applicable’ style entry for other payments such as cash or credit card.

  1. Click ‘Build Bank’
  2. Enter an ‘Account Name’ for the bank (e.g. ANZ Chequing, CBA Income, etc.. or N/A for none)
  3. Enter a Balance (this can be left as is)
  4. Enter an ‘Account Number’
  5. Enter a ‘Branch’ location
  6. Click ‘OK’ to save
  7. Click ‘Back’ to return to the previous page

Process Customer Account Payment

  1. Search/select account customer using provided filter
  2. Select ‘Account’
  3. Select ‘Bank’
  4. Select ‘Payment’ Method
  5. Enter a ‘Reference Number’ if applicable
  6. Leave ‘Amount’ blank as it will automatically populate
  7. Enter ‘Notes’ if applicable

  1. Proceed to enter the amount the customer paid to the right side of the relevant invoice.

Note: You can spread total payment across multiple invoice

  1. Click ‘Ok’ to save and process payment

 

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